Board of Directors Meeting
Minutes – January 15, 2020
Matt Czarnecki (A)
Erik Parker (A)
Tim Doll – Website (A)
Chuck Gast – DO
Roethler(A)/Buford(A) – Hist
Carter DeMay – Ch Del
James Arnold – ET (A)
President’s Report [Khris Rickman]
Khris reported that the recent Shop Tour went well. Matt Czarnecki and Carter DeMay did an excellent job reporting on the BMP progress so far.
Khris also reported that he and Rob Kick had recently completed the GCSAA Chapter Assessment form as mandated by the National.
Khris stated that in an effort to reduce confusion and streamline BOD monthly meetings, all Board meetings for 2020 will take place at Syberg’s on Dorsett. The 2nd Wednesday of each month is targeted with a start time of 1:00 PM. Khris also emphasized that MV Committee’s should perform committee work prior to scheduled Board meetings and only report their committee results to the board.
Approval of Minutes from Motion by: Seconded by:
December 11, 2019 Rob Kick Dave Pini
Treasurer’s Report [Chris Finnerty]
Current balance reported at US Bank: $58,439.43
Outstanding checks to Mizzou totaling $10,000 plus $1,250 to Healey and $1,000 to Wee One are pending. It was pointed out that current bank balance (less previous 3 items) is approx. $9K above balance YTD compared to 2019.
In regards to the 2020 MV budget, a motion was made by Rob Kick and seconded by Dave Pini to accept the budget as presented by Chris Finnerty. During discussion, it was noted that 2 expense categories were added to this year’s budget lineup. They were a line for the 75th Anniversary Historical committee and a line for the BMP Committee. Also noted, with additional 2020 expenses to include Historical and BMP’s, expenditures related to scholarships and research may be a bit tighter than in previous year’s. Motion passed unanimously.
Rob Kick stated that work is continuing to develop a written document depicting SOP for the MVGCSA. This document will be an ongoing fluid exercise to establish day to day protocol of this Association.
Education [John Briggs/Dave Pini/Jimmy Bucher]
Committee reported that the 2020 event calendar is set. The MV opener will be held at Boone Valley on April 27th. With the month is set for most all other 2020 events, work is underway to nail down exact dates for each event.
The Committee stated that following the recent shop tour, members expressed a couple ideas for topics to present at future shop tours. They include OSHA regulations and concerns relative to skin cancer.
Research [Rob Kick/Rich Carlson]
Rob stated that their 1st meeting for the year will occur shortly after returning from the National in Orlando. Topics will include Green Cup 2020 and the possibility of expanding this event from 18 holes to 27 or 36. The extent of media and celebrity involvement in this year’s Green Cup will also be addressed.
Membership [Adam Lewis/Carter DeMay]
Adam reported that there were (6) new applicants for MV membership for review.
Ted Fist AF – Hayden Premier Sand
Sam Welch AF – Macro-Sorb Tech
Glenn Kraemer AF – GR Robinson Seed
Clay Titus C – Meadowbrook CC
James Arnold ET – Meadowbrook CC
Arthur Schaupeter AF – Schaupeter Golf Course Architects
Membership Outreach and Ethics & By-Laws [Schaff/Finnerty/Stickford/Carlson]
It was reported that Bruce Beckmann had passed recently
BMP’s [Matt Czarnecki/Carter DeMay]
Nothing new to report since the Shop Tour presentation. Matt stated that all activity will be transparent with the Board and Members of MVGCSA.
The initial payment of approx. $1,200 for this program will be due around the 1st of April, 2020.
Discussion is underway within the Committee to determine how to publish and present this document…print or electronic. This coming August is the approx. completion date.
Director of Operations [Chuck Gast]
Board member contact sheet was updated and distributed to all BOD’s.
Upcoming Hospitality Night was discussed. All is set at Game Changers. Rich Carlson and Dave Pini have agreed to assist at the door with wrist bands to all MV members. Approx. cost will be $32 per attendee.
ASP 2020 was briefly discussed. Board members urged to assist with promoting 2020 contributions. Also suggested possible special recognition of major contributors once a certain monetary level has been reached. To be discussed later.
All new Board members were given the MV binder containing Board related protocol and operating information.
The Board gave approval for Mike Sprick to advertise a piece of equipment for sale, as Mike is currently a member of MV even though his current company is not. MV membership travels with the individual not the company.
It was reported that EZ Go Textron has contributed $1,300 recently to MV through the cart purchase agreement during the 2019 season.
A push to increase member club involvement in 2020 in the Keep It Green initiative was discussed. Would like to see this income number increase for 2020.
Recent expenses include $1,250 to Jim Healey and $1,000 to the Wee One Foundation.
Assistant Liaisons [Jeff Stickford/Corey Harvey]
A round table discussion meeting is currently be planned and will likely occur in Feb 2020. This meeting is free to all Assistant Supt’s and Affiliate MV members.
Affiliate Liaisons [Eric Parker/Rich Carlson]
Encouraged all to assist with idea’s to increase ASP participation.
HISTORICAL COMMITTEE [Jim Buford/Tim Roethler]
Tim had reported prior to this meeting that this committee will be gathering sometime the end of Jan or 1st of February.
EQUIPMENT TECH LIAISON [James Arnold]
It was discussed by the Board that Jim will report at the Board meetings at least 4 times per year occurring immediately before and after both ET meetings scheduled for 2020.
Carter DeMay has requested approval for expenses at the National GIS for 3 nights lodging at $115 per night as he is MV’s designated Chapter delegate for the upcoming election of GCSAA officers. Carter was give recommendations as to who to vote for at these elections.
BOD member assignments for 2020 MAGA monthly newsletters were completed as per Curt Rohe. Board members will be sent via email the complete list, with assignments, immediately following this meeting.
Rather than omitting the February BOD meeting this year, it was decided that due to the GIS occurring at the end of January, MV will conduct a regular BOD meeting on February 12, 2020. Venue will be Syberg’s off Dorsett.
NEXT BOD MEETING – Feb 12, 2020 Venue – Syberg’s Dorsett
MOTION TO ADJOURN Motion by Second by
Carter DeMay John Briggs