MVGCSA By-laws

Article I. Name

  1. The name of this not-for-profit corporation shall be “Mississippi Valley Golf Course Superintendents’ Association”.

Article II. Location

  1. The office of the Association shall be in either the state of Missouri or Illinois and shall be the registered office of the Association. The Association may have other offices as the Board of Directors may vary from time to time.
  2. The financial records of the Association shall be kept by the Director of Operations, with oversight by the Secretary/Treasurer.

Article III. Purposes

  1. This organization is a not-for-profit corporation under the laws of the State of Missouri.
  2. The purpose of this Association is to advance the art and science of golf course maintenance, to cement the golf course superintendent in this area into a closer relationship with each other, to collect and disseminate practical knowledge of the problems of golf course maintenance with a view to more efficient and economical operations.
  3. This Association shall contribute to turf research programs.


MEMBERSHIP QUALIFICATIONS

Article IV. Membership

  1. Memberships shall be of the following classes: A, B, C, Inactive, Apprentice, Affiliate, Equipment Technician, Honorary and Retired.

Article V. Qualifications

  1. Class A: Any person of good character who at the time of application for membership has served as a Golf Course Superintendent for more than 3 years and is currently employed in such capacity. They shall have all the privileges of the Association including voting and holding office.
  2. Class B: Any person of good character who at the time of application for membership has less than 3 years of experience as a Golf Course Superintendent and is currently serving in such capacity. They shall have all privileges of the Association including voting and holding office.
  3. Class C: Any person of good character who at the time of application for membership is currently employed as as assistant Golf Course Superintendent. They shall have all the privileges of the Association including voting and holding office.
  4. Inactive: Those persons who have held A, B, or C memberships but are no longer employed on a golf course and who are not Honorary or Associate members. Inactive members will retain the privileges of their membership and will be reinstated when the qualifications for that classification are met.
  5. Apprentice Members: Shall be those persons who have had at least one (1) calendar year actual experience and are being employed in golf course maintenance work either as a Foreman, Spray Technician, or Irrigation Technician giving full time in maintenance work on golf courses. As Apprentice Member is allowed to sit in on the business portion of the meeting but shall not have a vote or the right to hold office.
  6. Affiliate Members: Shall be any person sufficiently interested in our profession to attend meetings and work for the benefit of the Association, but who are not eligible for other classifications. An Affiliate Member may be allowed to sit in on the business portion of the meeting, but shall not have a vote or hold office.
  7. Honorary Members: Are persons who, for whatever reason the membership felt inclined to bestow such status. They shall have all the privileges of this Association afforded the member in his or her immediate previous classification except they are not required to pay dues.
  8. Retired: Any class member of this Association who is retired and no longer seeking employment, may apply to the membership committee for a Retired Membership. A retired member shall have all of the privileges of this Association afforded the member in his or her immediate previous classification, with the exception of holding office.
  9. Equipment Technician: Any person of good character who at the time of application for membership is currently employed as an Equipment Technician. They shall have all the privileges of the Association with the exception of voting or holding office.

All applications for membership or those members which want to have their membership status changed, shall contact the Membership Committee, who shall determine if applicant meets all qualifications as outlined in the By-Laws. The Chairman of the Membership Committee shall then present the application to the Board of Directors with the recommendations of committee, for approval or disapproval.

 

DUAL MEMBERSHIP REQUIREMENTS

Effective July 1, 1997, each applicant for MVGCSA Class A or B membership must present an application for membership or evidence of membership. All new class A and B membership applicants must submit an application for membership or evidence of membership with the Golf Course Superintendents’ Association of America (GCSAA) and must maintain that membership thereafter.

DUES, OFFICERS

Article VI. Dues

  1. The annual dues shall be:
    • Class A & B, $175.00
    • Class C, $125.00
    • Inactive, $55.00
    • Apprentice, $95.00
    • Affiliate, $290.00
    • Retired, $70.00
    • Honorary, N/A
    • Educator, N/A
    • Student, $40.00
    • Equipment Technician, $80.00
  2. Dues are payable June 1st. If not paid within 90 days, member will be dropped from the Association. Membership will run from July 1st to June 30th, on an annual basis.
  3. Members who have not paid their dues or assessments in full shall not be entitled to vote in any meeting of the Association.
  4. In addition to the dues hereinbefore provided, the members may at any meeting levy an assessment to cover any deficit or unforeseen expense to any amount not to exceed the annual dues per year, if advance notice is given.
  5. Occurring every odd numbered year, the Membership and Dues Committee shall review the current annual dues structure of all classifications and determine and recommend if changes in the annual dues structure are deemed necessary.

Article VII. Officers, Directors

  1. Qualifications and terms of office: Only A & B members who are actively employed as golf course superintendents and who are Class A or B members of the Golf Course Superintendents’ Association of America are eligible for election as an officer. Officers or directors ceasing active employment as an A, B, or C member may serve up to six months after cessation of employment
  2. Class A, B, and C members and qualified honorary members actively employed in that capacity are eligible for election as a Director provided a majority of the entire Board of Directors are GCSAA class A or B members.
  3. The Board of Directors shall consist of the officers:
    • President
    • Vice-President
    • Secretary/Treasurer
    • and five (5) Directors who are qualified members of the Association
    • and the Immediate Past President
  4. The terms for President, Vice-President, and Secretary/Treasurer will be for two years.
  5. The terms for the five Directors will be two years, with three Directors elected in even numbered years and two Directors elected in odd numbered years.Vacancies occurring in any office or in the Board of Directors of the Association shall be filled by appointment by the President with the approval of the Board of Directors for the unexpired term.
  6. The Executive Committees shall consist of the officers and Immediate Past President. The Executive Committee may meet to conduct routine business when the Board of Directors is not in session.
  7. The Board of Directors (except Immediate Past President) shall be elected by ballot at the annual meeting or at a special meeting called for that purpose.
    The newly elected officers and directors shall take office as the last act of business just prior to adjournment of the election meeting.
  8. Each member of the Board of Directors shall have a vote. A quorum shall be a majority of the Board of Directors.
  9. The President shall preside at all meetings of the Association and of the Board of Directors and Executive Committee and shall have general charge of the affairs of the Association, subject to such rules and regulation as may be made by the Board of Directors.
  10. In the absence of the President, the Vice-President shall perform the duties of the President.
  11. The Secretary/Treasurer shall fill the offices and perform the duties of both Secretary and Treasurer. When possible, this person should attend all meetings of the Association and the Board of Directors and Executive Committee. The Director of Operations shall keep a complete record of all transactions at the meeting and receive all monies due to the Association and be signed by the President or by the Secretary/Treasurer.

The Board of Directors can, upon their discretion, appoint a qualified individual to assume the duties of Secretary. This would include any duties of the Secretary, excluding money matters that seemed appropriate. Unless this appointed individual was already a member of the Board of Directors, he or she would be an ex-officio member.

Article VIII. Committees

  1. The following Committees shall be appointed by the President each year: Education, Membership, Ethics, Nominating, Floral, Turf Research, Audit and By-Laws.
  2. The President may appoint any Committee that he deems is necessary at any time during his term in office.
  3. President appointed committee members shall hold their appointed positions until the next election meeting, unless otherwise specified, after which time they may be replaced or re-appointed as the new President desires.
  4. The Ethics Committee shall consist of three A, B, or C members of this Association and shall be appointed each year by the President. The Ethics Committee shall receive and investigate all allegations of misconduct on the part of any MVGCSA members. Upon receipt of any claim of misconduct, the committee shall contact each interested party to ascertain the validity and seriousness of the complaint. Following such an investigation, the committee shall recommend whatever action they deem appropriate to the full Board of Directors for final resolution.
  5. The Nominating Committee shall consist of three A, B, or C members of the Association appointed each year by the President at least two months before the Annual Meeting. The Nominating committee shall prepare a list of nominees for the presentation to the Secretary 25 days prior to the annual meetings. The slate of candidates will be presented to the membership at lest 15 days prior to the Annual Meeting. The list of nominees will include at least one name for President, Vice-President, and Secretary/Treasurer and four more names for the Directors.
  6. Turf Research shall consist of a chairman and at least two members of this Association. The procedures of this committee, format of fundraisers, allocation of funds, and etc. shall be yearly determined by the Board of Directors.
  7. Audit Committee shall consist of three members of this Association appointed each year by the President. Their responsibilities are to audit the books of the Association and its entities, such as newsletter. This Audit Committee shall inform the Executive Committee of their findings. They shall also fix their signature to the books when completed along with their statement.
  8. Limitations of Power of Committee: No Committee shall have authority to bind this Association for the payment of money or the performance of any contract, such authority hereby being reserved expressly for the Board of Directors, or the duly authorized and elected Officers of this Association.

Article IX. Meetings

The meetings of this Association shall be held monthly, if possible. The time, place, and format of each meeting will be at the discretion of the Board of Directors or Executive Committee. Education, business and golf being the primary intent of our Association and therefore, should be of prime concern of the board of directors. The Annual Business meeting of this Association shall be in November.

Article X. Parliamentary Authority

The rules contained in Robert’s Rules of Order, newly revised, shall govern the Mississippi Valley Golf Course Superintendents’ Association in all cases to which they are applicable, and in the cases which they are “not” inconsistent with their bylaws, and any special rule of order the Association may adopt.

Article XI. Indemnification

Mississippi Valley Golf Course Superintendents’ Association of America shall indemnify any and all persons who may serve or have served at any time as officers or directors, and their respective heirs, paid administrators, successors and assigns, against any and all expenses, including amounts paid upon judgments, counsel fees, and amounts paid in settlement (before or after suit is commenced), actually necessarily incurred by such person in connection with the defense or settlement of any claim, action, suit or proceeding in which they, or any of them are made parties, or a party, or which may be asserted against them or any of them, by reasons of being, or having been, an officer or director of this Association, except in relation to matters as to which any such officer or director, or former officer or director, shall be adjudged in any action, suit or proceeding to be liable for his or her own negligence or misconduct in the performance of his duty. Such indemnification shall be in addition to any other rights to which those indemnified may be entitled under any law, by-law agreement or otherwise.

Article XII. Dissolution

In the event of the dissolution of MVGCSA, after all liabilities and responsibilities have been met, its assets shall be distributed for one or more of the exempt purposes specified in Section 50 1-c (3) of the Internal Revenue Code of 1954 as from time to time amended. Decision of distribution shall be by the Board of Directors.

Article XIII. Voting

Proxies: Voting members may exercise their vote through the use of a proxy. A proxy may be exercised only by the person named in such proxy, who must be a voting member in good standing of the Association. Proxies may be exercised on votes on amendments to the Articles of Incorporation, the By-Laws, elections of Officers and Directors only.

Voting Procedures: The Board of Directors shall have the power to establish Standing Rules governing voting procedures at Association meetings.

Article XIV. Amendments to the By-Laws

  1. These By-Laws may be amended at any annual meeting of the members without previous notice having been sent to the membership.
  2. These By-Laws may also be amended at any meeting, if each Member has had at least 30 days advance notification to this effect.
  3. An affirmative of two-thirds of all members present and voting shall be necessary for the adoption of any amendment and a quorum of 20% of voting membership is required.

Revised 11-9-16